Purchasing Administrator

Reporting to: Managing Director

Role model: Hybrid - 1 day remote after 3 months

We are looking for a detail-oriented and proactive Purchasing Administrator to support the purchasing and project teams with day-to-day procurement and administrative activities. The role requires strong organisational skills, commercial awareness, and confidence working with systems and data.

Key Responsibilities

·       Raise and process Purchase Orders (POs) accurately and in a timely manner

·       Perform data entry and maintain purchasing records within internal systems

·       Liaise with Project Managers to support procurement requirements

·       Work closely with logistics team to ensure smooth flow of goods and documentation

·       Manage general POs and assist with administrative purchasing tasks

·       Ensure compliance with internal purchasing procedures and controls

·       Communicate with suppliers regarding orders, pricing, and delivery schedules  (As required)

Skills & Experience Required

·       Minimum 2 years’ experience in an administrative role

·       Economics background (degree or relevant qualification preferred)

·       Strong commercial awareness and understanding of business operations

·       Tech-savvy with good IT awareness and confidence in using systems

·       High attention to detail and accuracy in data handling

·       Strong communication skills, both written and verbal

·       Ability to manage multiple tasks and priorities effectively

Desirable (But Not Essential)

·       Previous experience in a purchasing or procurement environment

·       Exposure to logistics or supply chain processes

·       Polish Language

·       ERP experience (Dynamics 365)

Personal Attributes

·       Organised and methodical approach to work

·       Proactive and willing to learn

·       Comfortable working with multiple stakeholders

·       Team player with a professional and positive attitude